This Privacy Notice sets out our procedures for handling personal data that you may provide us with when you use this Website. We value your privacy and will never lease or sell this information to anyone.
This Privacy Notice may change at times in order for us to maintain compliance with Data Protection Regulations (GDPR). This policy is effective from 23rd May 2018.
Permission and Your Rights
- We require your permission to store and process information that can personally identify you. This is asked for when registering as a Member of Ovation Music and when completing our Child Performer Form.
- Subsequently you may request details of the information we hold by contacting us at any time.
- If you believe any of this information to be incorrect, incomplete or no longer required, we will promptly amend or delete any / all information as necessary.
General Enquiries
Email Addresses used to contact Ovation Music via our Contact Form or Email link included on the Contact Us page of this Website will only be used by us to provide a reply to enquiries. These Email Addresses are not added to our Subscriber list.
Information we collect on our Registration Form
- Name of Bill Payer (Parent/Guardian unless age 18 or over)
- Contact number(s) and Email Address
- Consent (or otherwise) for use of photography
- Consent (or otherwise) for use of data
What we do with the information
- Provide (by Email attachment) an invoice for our services and/or Membership
- Provide (by Email) dates of term and/or performance(s)
- Maintain our internal record keeping
- This information is archived (deleted on request) within one month of notice being given.
Information we collect on our Child Performer Form
- To comply with Child Licensing Legislation in England we require the name of the performer (age 16 or under), their date of birth, address and which school they attend.
- To comply with Child Safeguarding we need to be informed of any relevant medical conditions that may affect a performer (age 16 or under) whilst under our supervision, either backstage or onstage on the day(s) of rehearsal / performance. We also need to know the name of the adult responsible for signing the performer (age 16 or under) into and out of our supervision on the day(s) of rehearsal / performance.
What we do with the information
- Maintain our BOPA (Body of Persons Approval) with the Local Authority (WSCC) in respect of Child Licensing Legislation in England and, if required, provide them (by E-mail attachment) with details of performance(s) and performer(s).
- Provide (by hard copy) approved Supervisors / Chaperones with names of performers, any relevant medical conditions, and the name of the adult responsible for signing in / out.
- This information (digital file and hard copy) is deleted / destroyed within 7 days from the date of the last applicable performance.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. Specifically we use the following systems:
- Xero – Online Accounting software (view their Privacy Policy)
- MailChimp – Newsletter subscriptions (see below)
Subscribers
We use MailChimp to allow anyone interested in Ovation Music to Sign Up to our Newsletter via our Website. We only collect an Email Address and we make it quick and easy to Unsubscribe. By Subscribing to our Newsletter you acknowledge that the information you provide will be transferred to MailChimp for processing in accordance with their Privacy Policy and Terms.
Registered Members of Ovation Music are automatically added to our Subscriber list.
We will never lease, sell or distribute your Email Address to a third party.
Cookies
This Website uses cookies to improve your experience. Internet browsers allow you to change your cookie settings. If you use your browser settings to block all cookies you may find some features of this Website do not work. Further information can be found on our Cookie Policy
Links to other Websites
This Website may contain links to other Websites that we think may be of interest. However, once you have used these links to leave this Website, you should note that we do not have any control over that other Website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such Websites as they are not governed by this Privacy Notice. You should exercise caution and look at the Privacy Policy statement applicable to the Website in question.
